April 2014 LoDoNA Board Meeting Minutes

MINUTES OF THE BOARD OF DIRECTORS MEETING

OF THE LOWER DOWNTOWN NEIGHBORHOOD ASSOCIATION

HELD April 14, 2014

Pursuant to proper notice, a meeting of the Board of Directors of the Lower Downtown Neighborhood Association was held on April 14, 2014 beginning at 5:30 p.m.  The meeting was adjourned at 7:12 pm.  In attendance were: Bill Chrismer, Josh Davies, Lara Davies, Kelly Dick, Terry Hershey, David Hughes, TJ Johnson, Kirstan Marks, Jim Merrill, Cat Tatman and Jack Tone.

Josh Davies chaired the meeting and Secretary, Lara Davies, recorded the minutes.

Minutes: David Hughes made a motion to pass the March minutes.  TJ seconded this motion.  All were in favor and the motion passed.

Treasurer Report:

Jim filed our 2013 990 and our books are current through end of March.  So far this year we have raised $5,500 in membership dues.  On the annual meeting we broke even.  We collected just a bit more membership dues last year at the annual meeting.

2014 Budget:

The executive committee will set a budget based on what the group wants to do in 2014.  Tonight we will break into small groups to come up with what we want to do for 2014 based in three areas. 

1.    Community Building/Social – Summer Social, Fundraiser, WeeBOT

2.  Advocacy/Communication  - Loft Gatherings/HOA President’s Roundtable

3. Membership – Increase membership numbers.

Bill talked about LoDoNA possibly doing a fundraising opportunity for the Social group.  He said we could hire Lisa May to do this and make it very professional.  It could be perhaps a gala in the September time frame.  He mentioned that the LoDo District has fundraiser and the money they raise goes towards operating costs.  He said they raise close to $50K.  We could have sponsors and also do a silent auction.

Advocacy – Jim Merrill spoke on behalf of his group.  He said our newsletter works well as does the website maintenance.  He said it would be nice if we could get the minutes right after the previous meeting. 

Jim’s group wants to do a restaurant closing time survey in case the issue comes back, which we believe it will.  This group would like to have a community stake holder as a speaker at every board meeting.

Membership – Josh spoke on behalf of the group and said that the group wants to send reminders to those folks who are about to renew but haven’t; have flyers and announcements at WeeBOTs about membership (we could also congratulate new members); send an email non-members on the newsletter distribution list; and have a link to join in the newsletter each month.  We also agreed to clean up the area of volunteering and just have one category.

Social - Bill spoke on behalf of the social group.  They would like to do a fundraiser but look at other venues and do an HOA President’s Roundtable.

WeeBOT:  The next WeeBOT is April 24 at Upstairs Circus and then on May 29th at Machete.  Make sure any invites to WeeBOT go through Bill.

Scout Car:  Josh mentioned the Scout Car needs to be refunded for 2014.  They would like us to come in at same amount last year - $1K.  Terry made a motion that we refund the Scout Car at $1K for 2014.  Bill seconded this.  All were in favor and the motion passed.

Next Meeting - The meeting was adjourned at 7:13 pm and the next meeting will be May 12, 2014 at 5:30 pm.

Respectfully submitted, Lara Davies, Secretary